Privacy

Privacy policy for science prizes of the Boehringer Ingelheim Foundation

The Boehringer Ingelheim Foundation (Boehringer Ingelheim Stiftung - BIS) welcomes your interest in the foundation’s science prizes. Below, we would like to inform you on how we process personal data in conjunction with the submission of a nomination for a science prize.

1. General

1.1 Controller (GDPR, Article 4(7))

The controller – i.e. the body responsible for the processing of the personal data – is the Boehringer Ingelheim Stiftung, (hereinafter referred to as the BIS or the controller). The controller’s contact details are:

Boehringer Ingelheim Stiftung
Represented by the Executive Committee: Christoph Boehringer (Chairman), Professor Dr Franz-Ulrich Hartl, Dr Dr Michel Pairet, Professor Dr Jan-Michael Peters

Schusterstr. 46-48
55116 Mainz
Germany
Phone: +49 (0) 6131 / 27 50 8-0
Email: secretariat@bistiftung.de 

1.2 Contact address for inquiries concerning data protection

data-protection@bistiftung.de


2. Scope and purposes of data processing, legal basis, provision of data, and duration of storage

2.1 Access and use of the website

Each time the website and its sub-pages are accessed, usage data is transmitted to the BIS via the user’s respective Internet browser and stored in the BIS server’s log files. The stored data sets include the following information:

  • Date and time of access
  • Name of the accessed sub-page
  • IP address
  • Referrer URL (the URL from which you came to the website)
  • Amount of data transferred
  • The user’s browser product and version thereof

The log files are evaluated by the BIS in an anonymous state in order to further improve the website and make it more user-friendly, find and correct errors more quickly, and manage server capacities. Performing these evaluations enables the BIS, for example, to identify the time periods in which users particularly favour using the website, and thus provide adequate data transfer resources.

The admissibility of such processing is governed by Article 6(1)(f) of the GDPR, according to which such processing is lawful if it is necessary to safeguard the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Making available a website that contains information, offering online application portals, and optimising website operation are legitimate interests of the website operator.

After you have ceased using the website, your IP address is either deleted or rendered anonymous. Anonymising an IP address consists of altering it in such a manner that, barring a disproportionately large amount of time, expense, and manpower, it can no longer be attributed to a specific or identifiable natural person.

The data processed by the data controller is needed to enable you to access and use the website to send your obligatory online application. This concerns data whose processing is necessary to the use of a given telecommunications medium. You are not obligated to provide this information. Not providing the data, in the present case, would render you unable to use some or all features of the website and in consequence you could not submit a nomination.

2.2 The use of cookies

We use two cookies:

  • The first stores your preferred language so that this site can be immediately displayed to you in the right language on subsequent visits. This cookie automatically expires 180 days after your last visit.
  • The second is the session cookie (standard), used to detect that you are connected. This cookie expires automatically when you close your browser.

2.3 Registration to submit a nomination

  • We offer interested persons the opportunity through this website to submit a nomination for the foundation’s science prizes. For this purpose, a registration with an email address and a password is necessary. This data must be entered via an entry mask and the email address will be transmitted to us for further processing.
  • Following the above-mentioned registration, you automatically receive an email to the email address you have used to register containing an activation link for your nomination account. After activation of your account, you can start the nomination which requires personal data of the nominator and nominated person (obligatory and optional fields).
  • The admissibility of such data processing is governed by Article 6(1)(b) of the GDPR, which states that data processing is lawful if it is “necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.” The data processed by the website operator are required to enable the data subject to register an account on the website and to complete the nomination process. You are not obliged to provide that data. Without providing the data, we cannot process the nomination.

2.4 Nomination Process

Boehringer Ingelheim Foundation processes and stores electronically and in paper form data provided in conjunction with your nomination to assess eligibility of the respective nominee and to perform the selection process. You can find further information on the selection and the Board of Trustees of the respective website:

Link

In detail, we will process the data for the following purposes:

  1. Performing the selection process, management of nominations, documentation of the selection process;
  2. For statistical, internal and scientific evaluations to monitor the quality of BIS’ selection processes and of its prizes and their effects and to monitor the history of BIS funding and activities. In case external cooperating partners, e.g. scientists, might be involved in such evaluations or studies, it will be ensured that they also comply with all legal requirements.
  3. In case of the selection for a prize, we will also process the data to administer the prize, the award ceremony and associated activities.
  4. Publishing information about prize winners, including their names, the institutions involved and their locations, the amount and citation of the award, as well as a general summary of the scientific achievements that led to the award, e. g. for transparency reasons on the BIS website, in printed materials or other contexts.
  5. Contacting nominators and prize winners via email or letter to inform about new activities and funding programmes of BIS, to invite nominators and prize winners to meetings and to network, e. g. the annual Heinrich Wieland Prize symposium.

Processing of the personal data in conjunction with BIS’ science prizes is pursuant to Article 6(1)(b) of the GDPR, which states that data processing is lawful if it is “necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.” This concerns the processing purposes mentioned above under a) and c).

The provision of personal data is also required for the execution of the prize and associated activities. Nominators are therefore obligated to provide the personal data requested in this context. Without the provision of these data, we cannot decide about the selection for a prize.

We also process personal data for our legitimate interest of optimisation of nomination processes, digitalisation of documents, controlling, planning of funding capacities, and the optimisation of funding and internal working processes in general. The legal basis is Art. 6 (1) f) GDPR.

2.5 Recipients of personal data

After receipt of the nomination, the data will be reviewed by BIS’ staff. Eligible nominations will then be forwarded to our Board of Trustees of the Heinrich Wieland Prize and our Executive Committee. Generally, only those persons have access to the data, who require it for the processing of your nomination, the decision, administration of the prize money and activities associated with the prize like organization of the annual Heinrich Wieland Prize award symposium itself.

In the context of the science prizes, personal data will be forwarded to the following recipients:

  • Public authorities, who receive the data on the basis of legal requirements
  • Internal bodies, who are involved in the relevant processes (e.g. administrative staff, members of the Board of Trustees of the Heinrich Wieland Prize, Executive Committee)
  • Contractors pursuant to Art. 28 of the GDPR (e. g., IT service providers, software support staff)
  • Contractual and Cooperation partners (e.g. external peer reviewers)

Personal data may be transmitted to external peer reviewers and/or board members who live in a so-called third country (Art. 44 GDPR), i.e. Australia and USA. In case of absence of an adequacy decision referred to in Article 45 (3) of the GDPR or of appropriate safeguards pursuant to Article 46 of the GDPR, such transfers may involve a lower level of security of processing in these third countries.

3. Information according to GDPR, Art. 13(2)

3.1 Duration of storage

The initial storage of the data takes place upon receipt of your nomination. The duration of data storage is primarily determined by statutory data storage obligations and our legitimate interest in continuing to store the data. As soon as the data are no longer needed for the above stated purposes, they will be deleted.

3.2 Data subject’s rights

You have the following rights: the right to access (GDPR, Article 15), the right to rectification (GDPR, Article 16), the right to erasure (GDPR, Article 17), the right to restriction of processing (GDPR, Article 18), as well as the right to data portability (GDPR, Article 20).

If personal data are processed on the basis of Article 6(1)(f) of the GDPR, you have the right to object at any time, on grounds relating to your particular circumstances.

3.3 Withdrawal of consent

If you have given the BIS your consent to process personal data and subsequently withdraw this consent, the lawfulness of any processing of data that has already been performed prior to your withdrawal of consent shall not be affected.

3.4 Right to lodge a complaint

You have the right to lodge a complaint with a respective supervisory authority.
 

4. Links to third-party websites

When visiting the BIS website, content may be displayed that is linked to the websites of third parties. The BIS has no access to the cookies or other functions employed by third parties on their websites, nor can the BIS control these. Such third parties are not subject to the data protection provisions of the website operator.

25.02.2025

 

Home